new-contact-block3Workers

Respite Workers

Parenting a child with a developmental disability can be an overwhelming, full-time responsibility. When parents/primary caregivers don’t take time for themselves, it can negatively impact their personal relationships and social interaction. This can lead to feelings of isolation and instability within the family. Out-of-home placement of the eligible family member is a very expensive alternative.

Respite workers allow family members the opportunity to take a break from their caregiver responsibilities by providing appropriate care and supervision of the TCRC authorized client (child or adult) in his/her home.

On-call respite workers are available for all authorized families, but have the flexibility to accept or decline any request, by time, day or location preferences. Requests for services are initially referred to Respite, Inc., which in turn provides contact information to one or more selected on-call workers so an orientation may be scheduled.

Designated respite workers are hired by the parents/guardian, but are paid through Respite, Inc. as a third party payor, insuring standard payroll procedures are followed and that federal and state deductions are paid. The family and their worker(s) make all service arrangements.

PAYMENT IS ALWAYS LIMITED TO THE NUMBER OF HOURS AUTHORIZED FOR THE FAMILY/CLIENT BY TRI-COUNTIES REGIONAL CENTER. AN AUTHORIZATION WITH UNUSED HOURS CORRESPONDING TO THE SERVICE DATES SUBMITTED BY A RESPITE WORKER MUST BE IN PLACE FOR THAT RESPITE WORKER TO BE PAID. HOURS CAN ACCUMULATE DURING ANY QUARTER OF THE FISCAL YEAR AND BE USED IN LATER MONTHS, AS LONG AS THE NUMBER OF HOURS DOESN’T EXCEED 90 IN A QUARTER, WHEN THE AUTHORIZATION IS FOR FEWER THAN 30 HOURS PER MONTH. HOURS SUBMITTED WHEN THERE ISN’T AN AUTHORIZATION IN EFFECT, AND/OR THE NUMBER OF HOURS EXCEED THOSE AVAILABLE WITHIN THE MONTH OR QUARTER, WILL NOT BE PAID. MILEAGE IS ONLY PAID AND LIMITED TO THE NUMBER AVAILABLE WHEN A MILEAGE AUTHORIZATION IS PROVIDED BY TCRC. RESPITE AUTHORIZATIONS CAN CHANGE WITHOUT NOTICE.

Direct deposit is available and can be set up through the payroll system.  The original form with a Voided check or verification from your financial institution are required before direct deposit can be utilized. Use this form: Direct Deposit Form.

Responsibilities/Duty Statement:

  • CPR/First Aid training
  • disability related experience and/or training
  • clear a criminal history background check *
  • provide personal and/or professional references *
  • be physically capable of performing tasks
  • if applicable, hold a valid driver’s license and vehicle insurance
    * transportation of a client is prohibited while providing respite services
  • have an Emergency Contact Information form before providing respite
  • obtain written instructions if oral medication is to be administered during family members’ absence
  • log any changes noticed about or related to the client and/or his/her environment
  • report any concerns to the program coordinator (written follow-up may be necessary)
  • keep all client and family information confidential
  • know that work hours vary and there is no provision for overtime pay
  • maintain and submit timesheets
  • participate in special needs related training, at least annually

* Parent(s)/Guardian(s) waive the background check and/or reference requirement when designating a respite worker.

January 2016: As a designated respite worker the following issues may impact how you and your respite family decide when to utilize Tri-Counties Regional Center (TCRC) authorized respite hours. Minimum wage: On January 1, 2016, the minimum wage in California becomes $10/hour. All designated respite workers paid by Respite, Inc. currently earn $11/hour. If additional costs are kept at bay, the hourly pay rate will actually adjust upward to $15/hour in 2016. Overtime: Over 40 hours of service in a workweek must be provided before overtime becomes effective. A workweek starts and ends at midnight between Saturdays and Sundays. Any scheduling that could include overtime must be approved in advance. Two or more workers will be necessary when an exceptional number of hours are expected to be used. Sick leave: All people paid in California now accrue one hour of sick time for every thirty worked (to a maximum of 24 in a year). There is no funding from the state to pay for this law. Due to the very part-time nature of respite, an illness is far more likely to occur on days when no services have been scheduled. A worker must call Respite, Inc. if he/she is scheduled to provide respite, but can’t because of illness and plans to request payment for that time, which is limited to the hours accrued for sick leave or scheduled hours to be worked (whichever is less). Hours: Each client has a limited number of respite hours each month through TCRC. Anytime you provide care beyond those hours the additional time is no longer respite. Ask the family or Respite, Inc. for the number of authorized respite hours available to avoid submitting for hours that will not be paid. Timesheets: It is your responsibility to fill out each timesheet completely (see instructions on the back of each timesheet). Respite, Inc. receives over a thousand timesheets each month. Effective July 1, 2016, incomplete timesheets, especially those missing the worker’s payroll number or the client’s UCI, may not be processed in time for the payday they were intended. A worker’s four-digit payroll number is printed on each check stub. A client’s UCI is on every form from TCRC. Both can also be provided to you by Respite, Inc.

Beginning January 2016 paydays are every other Thursday (see Pay Schedule). When several months are submitted at the same time, and after a first paycheck is issued, the maximum hours paid per payday is 50 hours, until the balance is paid.  For instance: if timesheets from July-December for 24 each are submitted in January the respite worker, would be paid up to 50 hours for two paydays and the balance the third payday (totaling 144 hours).

Payment for service dates older than 45 days are delayed up to six weeks so earlier prior months can be processed through TCRC’s Purchase of Services Dept. This is why we encourage everyone to make sure timesheets are submitted at the beginning of each month for the previous month’s service. It’s much simpler to do this than have to wait up to eight weeks to be paid for prior months’ services.