The goal of Respite, Inc. is to make using respite as easy and stress-free as possible.
There have been many changes to the program since the Lanternman Act was passed in 1977. The basic principle of this act is to provide support and services to people with developmental disabilities, making it possible for them to remain in their community, usually at home, with their family. This is why respite became a service under the regional center system.
Raising a child with a developmental disability can become an overwhelming full-time responsibility. When primary parents / caregivers don’t take time for themselves, it can negatively affect their personal relationships and social interactions. This can lead to feelings of isolation and instability within the family.
Being able to take a break from the 24/7 care of a child or adult with a developmental disability can make all the difference for their primary caregivers. Spending time to relax and recharge, knowing that your family member is safe in your absence, is what respite is all about.
Going out to dinner and / or movies can help couples reconnect. Spending one-on-one time with the eligible family member’s typically developing siblings restores their importance within the family. Staying home, while providing respite, gives primary caregivers time to manage separate but close interests or personal time.
We are here to help you take over for you. You can leave messages or send emails at any time. Calls are returned and emails are answered within one business day.
The following are reminders and clarifications regarding the policies and the program.
All filler parts of a timesheet must be completed legibly. Signatures, worker’s payroll number, and customer’s UCI number are required to verify service and ensure the correct worker is paid. If it is incomplete, it may not be processed by the expected payday and the payment will be delayed. Also, old timesheets, with the worker’s name in the upper left and copies of timesheets with date changes, will not be accepted or processed.
Timesheets by email
For those who use email to submit timesheets, they should be scanned in black and white, then saved and sent as a .pdf (not an image) with the customer’s name, last initial, and UCI number on the line of subject.
Use: email@example.com when emailing timesheets .
Pay periods always end at midnight every other Saturday / Sunday (see payment schedule). Although the due date is 5:00 pm on the Monday before a payday, timesheets should be submitted as soon as possible after services are completed for that pay period.
Enroll a new worker
When enrolling a new worker, the original Waiver (not faxed or emailed), W-4, and CA DE4 must be received by Respite, Inc. before that person can be entered into the payroll system. It is best to include the worker’s first timesheet with the original forms. Original completed forms can be mailed or hand delivered.
Pay rate and overtime
The current pay rate for designated relief workers is $ 16.50 per hour. This includes money that would have to be set aside for other unfunded mandates. There are no overtime funds, so a worker cannot provide more than 40 hours of respite in a workweek (Saturday / Sunday midnight to Saturday / Sunday midnight). Arrangements would have to be made for two or more workers for extended periods.
Respiro, Inc. has no control over authorizations. We understand the frustration when hours believed to be available cannot be paid for. When this happens, only your TCRC service coordinator can solve the problem. We will also communicate with your SC on your behalf. Each time all authorized hours have been used, services cease to be a respite and that time becomes a private part of an individual’s care.
If hours remain from a previous fiscal year (July-June), dates of service must be within the annual term to pay. They cannot be advanced to another fiscal year. (ie, you have 26 hours that were not used in fiscal year 19/20. Those hours cannot be used for July service dates). If the services were provided between July and June, but were not previously submitted, they still can be. However, the payment is delayed, at least one payment period, as previous months take longer to process. Hours are limited to those authorized per month and excesses cannot be taken from future months.
If you’re still reading, there are a few things I’d like to bring to everyone’s attention.
Most of the respite workers paid through Respite, Inc. are appointed by the family, which is technically the employer, while Respite, Inc. becomes the employer of record. We ensure that consistent payroll procedures are followed and that the program is properly administered.
Among clients (people served), parents, guardians and workers we have several people with the same names. This is why the timesheet information must be complete, correct, and legible.
We process about 1,000 timesheets for each payday. Each must be printed to be processed. It may not be possible to locate a specific timesheet before payroll is completed.
Pay ubs and new timesheets are mailed every time a worker is paid. It is the worker’s responsibility to retain their payment information for their records.
Mandates, laws, and regulations continue to change, making it difficult for respite programs to remain viable. The next big event is electronic visit verification, which becomes mandatory in 2021.
Now in our 17th year, Respite, Inc. still makes respite use as simple and stress-free as possible. We understand the need for a break and we appreciate everyone involved.